JOB: Assistant Orchestra Personnel Manager @ Utah Symphony | Utah Opera

UTAH SYMPHONY | UTAH OPERA 

JOB DESCRIPTION

POSITION: Assistant Orchestra Personnel Manager 

STATUS:            Exempt

REPORTS TO: Director of Orchestra Personnel

POSITION ROLE: The Assistant Orchestra Personnel Manager assists the 

                                 Director of Orchestra Personnel as the administrator of the Utah Symphony | Utah Opera’s  collective bargaining agreement; acts as liaison between management and orchestra; serves as resource and counsel for orchestra musicians; supports the day-to-day personnel activities of the Utah Symphony | Utah Opera; serves as main coordinator of orchestra auditions; fulfills duties of the Director of Orchestra Personnel, including managing payroll, in his/her absence; provides administrative and secretarial support to the Director of Orchestra Personnel.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Performed each work day, as necessary)

• Work with the Director of Orchestra Personnel in administering the Collective Bargaining Agreement with respect to all services; start and stop times, breaks, attendance, seating, hiring of substitute and extra musicians as needed, posting schedules, rehearsal orders, and official communications, etc.
• Have a working knowledge of the attendance and payroll systems.
• Manage personnel files and databases; personal data, contracts, payroll. 
• Serve as Audition Coordinator, organizing and maintaining all applications and resumes; communicating time and date of auditions to internal and external candidates, audition committee and musicians’ union in timely and accurate manner.

• Ensure that auditions run smoothly by attending all auditions, being available to answer questions, and assisting the Director of Orchestra Personnel as needed.
• Maintain files (communications, guidelines, and repertoire) for each audition in an organized and accessible manner.
• Share the responsibility of attending rehearsals and concerts with the Director of Orchestra Personnel.
• Responsible for instrument insurance billing, changes, and general updating of database.
• Participates in all relevant orchestra and staff meetings, such as Orchestra Committee meetings.
• Other duties and responsibilities as may be assigned.

ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to handle and organize multiple tasks and to respond to multiple inquiries.
• Heavy emphasis on record keeping and documentation consistent with overall needs of orchestra personnel, the Collective Bargaining Agreement and management.
• Ability to perform basic math calculations.
• Computer literacy: ability to work with word processing, spreadsheet and database software systems (Word, Excel, Access, FileMaker)
• Strong interpersonal skills; ability to maintain strict confidentiality of personnel and benefit records.
• Flexible work schedule, including nights, weekends, services away from Abravanel Hall, and travel for tours and run-outs as needed.

EDUCATIONAL AND EXPERIENCE REQUIREMENTS

- College bachelor’s degree or equivalent required.

• Preference given to candidates with professional orchestral experience and/or experience in orchestra personnel administration.
• Knowledge of classical music and understanding of orchestral instrumentation.

PHYSICAL REQUIREMENTS

• Duties are performed using repetitive finger, hand and arm movements.
• Duties require fine manipulation (use of computer keyboard) and simple grasping (files, documents, telephone, writing instruments)
• Duties may require combinations of the above movements.

To apply please send cover letter, resume and references to jobs@usuo.org or Utah Symphony | Utah Opera, 123 West South Temple, Salt Lake City, UT 84101.