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Tuesday, January 21, 2014

JOB: Data Entry Specialist @ Utah Museum of Fine Arts (deadline: Jan 31)

For the full posting, please visit: https://utah.peopleadmin.com/postings/29286

Open Date01/15/2014
Requisition NumberPRN02942N
Job TitleData Entry Specialist
Working TitleUMFA Public Relations & Marketing Assistant
Job GradeB
TypeNon Benefited Staff / Student
Standard Hours per Week19
Work Schedule SummaryMon through Fri 8:00 – 5:00
Some evening and weekends may be required
Is this a work study job?No
Department00073 - Utah Museum of Fine Arts
Type of RecruitmentExternal Posting
Pay Rate Range9.28 - 12.00
Close Date

NOTE: May close at anytime.
Job SummaryThe Utah Museum of Fine Arts is located on the campus of the University of Utah and offers visitors the opportunity to explore more than 5,000 years of human creativity with a collection of almost 19,000 objects and artworks from classic Greek and Roman antiquities to cutting-edge, contemporary art. Founded in 1914, the UMFA is both the state of Utah’s and the University’s art museum, creating exhibitions and programs that serve a wide array of audiences. The UMFA is housed in the award-winning Marcia and John Price Museum Building.
This position provides essential support for the Public Relations & Marketing Manager.
Responsibilities1. Develops, in consultation with PR & Marketing Manager, overall strategic plan for social media and manages content for Facebook, Twitter, Instagram, and other platforms.
2. Creates and distributes a monthly electronic media alert of events and exhibitions and manages listserv.
3. Assists Marketing Manager with preparation for press previews, including ordering and preparing materials and sending event reminders.
4. Maintains UMFA publicity record, updates internal bulletin board, and prepares press packet for UMFA Board.
5. Responds to general UMFA inquiries via e-mail and phone.
6. Helps coordinate UMFA’s participation in campus and community festivals, preparing promotional materials and representing UMFA on an as-needed basis.
7. Maintains distribution/contact list for promotional materials and handles distribution of materials across campus and Salt Lake City community.
8. Prepares project requests for UMFA graphic designer (for advertisements and promotional materials) as directed by Marketing Manager.
9. Prepares requests for purchase (for promotional efforts) for UMFAaccounting manager as directed by Marketing Manager.
10. Attends meetings relevant to museum work on an as-needed basis.
Problem Solving
The incumbent works independently while performing assigned tasks, but generally works as part of a team with input and guidance from the Marketing Manager when performing. The incumbent must adhere to strict timelines when coordinating the details of special events and marketing materials.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum QualificationsTwo years data entry experience or equivalency required (1 year of college education is equivalent to 2 years of related work experience). Proficiency in the use of data entry equipment and demonstrated human relation and effective communication skills are also required. The hiring department may require a minimum typing ability.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
PreferencesPreferred Qualifications
1. Interest in/knowledge of visual art.
2. Experience writing and producing newsletters, press releases, and/or other promotional copy.
3. Experience organizing special events and fundraising activities.
4. Ability to lift 40 lbs.
5. Experience working for a non-profit.
6. Valid driver’s license.
Additional Information

The University of Utah is an Equal Opportunity/Affirmative Action employer and educator. Minorities, women, and persons with disabilities are strongly encouraged to apply. Veterans preference. Reasonable accommodations provided. For additional information:http://www.regulations.utah.edu/humanResources/5-106.html.

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds, and possess a [strong or demonstrated] commitment to improving access to higher education for historically underrepresented students.

The University is a participating employer with Utah Retirement Systems (“URS”). Individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or the University’s Benefits Department at (801) 581-7447.
Special Instructions Summary

Posting Specific Questions

Required fields are indicated with an asterisk (*).
  1. * How did you hear about this position?
    • University of Utah Web Page
    • Internet: search engine, online job board, etc.
    • University of Utah employee referral
    • Career Services / Campus Job Fair
    • Community / Government Agency
    • Other / Unknown
  2. * How many years of data entry experience do you have? (1 year of college education is equivalent to 2 years of data entry experience)
    • Less than 1 year
    • 1 year or more, but less than 2 years
    • 2 year or more, but less than 4 years
    • 4 years or more, but less than 6 years
    • 6 years or more
  3. * What types of marketing have you utilized professionally? (Internet, Newsletter, Search, Social Media, Guerilla, Referral, Promotional, Mobile, etc.)(Open Ended Question)
  4. * How many years of public relations experience do you have?
    • Less than 2 years
    • 2 year or more, but less than 4 years
    • 4 years or more, but less than 6 years
    • 6 years or more, but less than 8 years
    • 8 years or more

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
  3. Writing Sample 1
Optional Documents
  1. Form D D-214 (Member Copy 4) - Veteran Only - Call 801.581.2169 after submission
  2. Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission

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