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Tuesday, May 31, 2011

JOB: Part-time Receptionist @ Sundance Institute (Closes: June 24)

Job Description: Office Location: Park City, UT

This position is part time, weekly schedule is subject to change.

Position Summary:
Handles incoming calls, greets visitors, manages the mail system, and performs general administrative duties as assigned.

Duties and Responsibilities:
• Open office at beginning of the work day and secure office at the end of the work day as scheduled.
• Greet and screen all incoming guests.
• Answer all incoming calls to the Institute lines as quickly and efficiently as possible and transfer calls to the appropriate location.
• Retrieve messages from general voice and email boxes and distribute or answer as appropriate.
• Check fax machine throughout the day and distribute faxes.
• Stay up to date on Institute general information, programs, submission timelines, deadlines and application details.
• Answer and field general questions from callers.
• Ensure coffee and water is available as needed for guests.
• Assist staff with preparing, notifying and tracking Fed Ex, USPS (regular and bulk mailings) and UPS as requested.

• Assist in maintaining an organized office environment by keeping the reception area, kitchen, office supply closets, mails room and conference room neat, clean and inviting.
• Clear out and stock paper in main print, copy and fax areas as directed.
• Assist staff with general office projects from the front desk, such as mailings, creating packets, research, etc.
• Assist with scheduling conference rooms as requested.
• Assist full-time Receptionist with other duties as assigned.

Other duties as assigned.

Ranking of Responsibilities:
1. Reception and Phones 80%
2. Office Organization 20%

Position Requirements:
Employee has legal authorization to work in the United States.

• 1 year experience working at reception desk with multi-phone lines.

• Excellent interpersonal and communications skills.
• Knowledge with Microsoft Office: Excel, Word, and Outlook.
• Excellent customer service skills required.
• Able to stay calm under pressure.
• Able to efficiently route incoming calls to the appropriate person in a professional manner.
• Able to learn quickly and is a self starter required.
• Excellent attitude and able to handle various situations with poise and confidence.
How to Apply: Interested applicants may send a cover letter and resume to Jobs@sundance.org.
Closing Date: 06/24/2011
Website: www.sundance.org
Salary: $14.00/hour

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