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Monday, January 14, 2013

JOB @ Utah Humanities Council

Utah Humanities Council
Office Manager
Job Description 2012

Office Administration
        prepare and maintain procedures manuals, documents, files, records
        work with computer/IT consultant for maintenance and upgrades as needed
        monitor, replenish, and organize office supplies and stationery
        work with vendors and service providers
        arrange for building maintenance and cleaning
        arrange for equipment maintenance and repair

Board Relations         
        make arrangements for board of directors and committee meetings
        assemble and distribute board materials
        maintain board data
        take minutes of board meetings
        update board section of website

Event Planning
        make arrangements for meetings, receptions, events
        collect RSVPs

        assist telephone callers and office visitors
        develop knowledge of all programs, publications, and staff positions
        sort and distribute mail
        ensure accuracy in records and printed materials
        maintain computer network files
        provide clerical and technical assistance to staff
        conduct library and internet research as needed


                  work experience as receptionist, clerical staff, and/or office manager
                  computer proficiency in all MS Office applications
                  excellent communication skills (telephone and in person)
                  excellent command of written and spoken English
                  attention to detail
                  ability to multi-task
                  positive attitude
                  bilingual in Spanish and English
                  database experience
                  nonprofit office experience
                  experience in computer troubleshooting
                  social media experience
Hours: 15-18 hours/week; mornings preferred; flexible hours
Pay: $10-12/hour

Submit cover letter, resume, and contact info for three references to buckingham@utahhumanities.org

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